Aircraft Verification Guidelines
How COLLECTAIRS Ensures Transparency & Trust
The COLLECTAIRS verification process is designed to protect both buyers and sellers by ensuring that every aircraft listed on our platform is authentic, accurately represented and thoroughly documented. Our verification standards follow principles recommended by leading aviation authorities and appraisal organizations.
Identity & Ownership Verification
Purpose: Confirm legal authority and prevent fraudulent listings.
We verify:
- Ownership documentation
- Registration certificate authenticity
- Authorization to sell (for operators, brokers, or representatives)
- Matching tail number, serial number and documentation data
- Any liens or financial encumbrances (declared by seller)
Outcome: Only legally authorized aircraft are accepted for auction.
Documentation Integrity Check
Purpose: Ensure that all submitted documents are complete, consistent and up-to-date.
We examine:
- Airworthiness Certificate and ARC (if applicable)
- Logbooks (airframe, engine, propeller, APU)
- Maintenance Release / Certificate of Release to Service
- AD/SB compliance reports
- Weight & balance sheets
- Major repair and STC documentation
- Registration consistency across all documents
Outcome: A verified documentation set that gives buyers full transparency.
Independent Expert Appraisal
Purpose: Provide an unbiased technical and market-based evaluation.
Conducted by:
- Certified aviation appraisers with experience in warbirds, classic aircraft, turbine aircraft and jet trainers.
Appraisal includes:
- Physical inspection (when possible)
- Review of logbooks and maintenance history
- Airframe, engine and propeller status assessment
- Verification of total time (TT), TSO, TSN
- Review of modifications and restoration quality
- Operational condition and general presentation
- Damage history evaluation
Outcome: A condition report included in every listing to ensure trustworthy decision-making.
Technical Consistency & Safety Review
Purpose: Ensure the aircraft's technical data is accurate and safely presented.
We verify:
- Engine/propeller time consistency across documents
- Last inspection references
- AD compliance status
- Modifications that require certification or STCs
- Avionics configurations (as documented)
- Fuel, electrical and structural modifications consistency
Outcome: Technically validated information for safe and realistic expectations.
Media Accuracy Verification
Purpose: Ensure that what buyers see reflects the real aircraft.
We verify:
- Matching aircraft (registration, colors, configuration)
- No misleading angles or manipulations
- Clear depiction of interior, exterior, avionics and engine
- Timestamped production of photos/videos by COLLECTAIRS (Owners do not need to supply material)
Outcome: High-end media that accurately reflects the aircraft's real condition.
Risk & Red Flag Screening
Purpose: Identify inconsistencies or issues requiring clarification before listing.
We screen for:
- Document discrepancies (hours, registration, dates)
- Missing key inspections or unclear maintenance gaps
- Unreported damage or repairs
- Incomplete ownership chain
- Suspicious title/registration changes
- Unrealistic pricing or performance claims
Outcome: Only aircraft that meet the minimum verification threshold are approved.
Listing Approval & Publication
Once the verification is completed, COLLECTAIRS:
- Confirms accuracy of all documentation
- Finalizes the appraisal summary
- Approves the listing for auction
- Publishes it with verified technical data, appraisal results and COLLECTAIRS-produced media
Outcome: A fully trusted, curated aircraft listing – ready for global bidding.
Trust Through Transparency
Our comprehensive verification process ensures every aircraft listing meets the highest standards of authenticity and transparency. Ready to list or buy with confidence?